Privacy Policy

Effective Date: 2025-09-03

Talent Tracker (“we,” “our,” “us”) values your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share information when you use our platform, whether as a candidate, recruiter, hiring manager, recruiter manager, or other authorized user.

1. Information We Collect

1.1 Candidate Information

Personal details (name, email, phone number, address, date of birth).
Professional details (resume, employment history, education, certifications, skills).
Application-related information (job preferences, interview availability, onboarding documents).
Employment status updates (shortlisted, selected, offered, onboarded, joined, released).

1.2 Recruiter, Hiring Manager, and Recruiter Manager Information

Identification details (name, email, phone number, organization details).
Account credentials (username, password).
Role-based activity logs (job postings, candidate shortlisting, interview scheduling, offer generation, feedback, approvals).

1.3 System & Technical Information

Login and usage data (IP address, browser type, device information).
Communication records (emails, interview invitations, notifications).
Uploaded documents (onboarding forms, offer letters, verification files).

2. How We Use Your Information

To manage recruitment workflows (job postings, candidate applications, shortlisting, interviews, offers, onboarding, joining, release).
To enable recruiters, hiring managers, and recruiter managers to collaborate effectively.
To verify candidate credentials and process onboarding documentation.
To generate and manage offer letters, employment contracts, and related documents.
To provide notifications and updates regarding recruitment progress.
To improve platform functionality, security, and user experience.
To comply with legal and regulatory requirements.

3. Sharing of Information

With recruiters, hiring managers, and recruiter managers within the same organization for recruitment decisions.
With candidates for communication about interviews, offers, and onboarding.
With authorized third-party service providers (e.g., background verification agencies, payroll/HR software, cloud storage providers).
When required by law, regulation, or legal process.

We do not sell or rent personal information to third parties.

4. Data Retention

Candidate information will be retained for as long as required for recruitment purposes or as mandated by law.
Recruiter and hiring manager data will be retained while the account is active.
Onboarding documents and employment-related records may be stored for statutory compliance.

5. Data Security

We implement appropriate technical, organizational, and administrative safeguards to protect personal data from unauthorized access, loss, misuse, or disclosure. These include:

Encrypted data storage and transmission.
Role-based access control for recruiters, managers, and candidates.
Regular security monitoring and audits.

6. Your Rights

Depending on your jurisdiction, you may have the following rights:

Access, update, or correct your personal data.
Request deletion of your personal data (subject to legal obligations).
Restrict or object to certain processing activities.
Request a copy of your personal data in a portable format.

To exercise your rights, please contact us at: [Insert Contact Email].

7. Third-Party Links

Talent Tracker may contain links to third-party websites or services. We are not responsible for the privacy practices of those third parties.

8. Changes to this Policy

We may update this Privacy Policy from time to time. Any changes will be communicated by updating the Effective Date and, where appropriate, notifying users through the platform.